FoodSafe Solutions Ltd ("FoodSafe"), located at 85 Great Portland Street, First Floor, London, W1W 7LT, United Kingdom, administers the FoodSafe platform at www.myfoodsafe.co. The FoodSafe platform creates a digital desktop for legal entities specializing in food safety.

The FoodSafe platform and the services it renders are intended solely for business customers. Therefore, FoodSafe only processes the personal data of representatives acting on behalf of business customers insofar as it is indispensable for rendering the platform service to business customers. The term "User" in the Privacy Policy of FoodSafe refers to a representative acting on behalf of a business customer.

FoodSafe warrants that it complies with the requirements arising from the General Data Protection Regulation 2016/679 (GDPR) in processing the data. This Privacy Policy aims to inform Users about the processing operations their data are subjected to.

We have the right to change this Privacy Policy unilaterally at any time. In case of such a change, we shall notify the Users.

2. Data Collected

FoodSafe processes data about Users that they have voluntarily submitted to the FoodSafe platform. Users understand that the submission of data to FoodSafe is voluntary, but they will not be able to use the FoodSafe platform and the services it renders unless the data are submitted.

FoodSafe collects and processes the following data about Users (collectively referred to as "Personal Data")

• Name, telephone number, and email address

• Information about the legal entity being represented (enterprise name, registry code)

• The User’s profile picture

• Credit card data for the purpose of paying for the service

• Other data that the User decides to disclose about themselves on the platform

3. Purpose and Legal Basis

FoodSafe processes Personal Data solely for the purposes established by the law and this Privacy Policy, including the following purposes:

• Creating a personal account for the User

• Identifying and contacting the User

• Rendering the platform service

• Providing support services (including user support)

• Fulfilling obligations arising from the law

FoodSafe processes Users’ Personal Data on the basis of the following:

• The legal contract concluded between the legal entity represented by the User and FoodSafe to render the platform service, including granting access to the platform

• The consent given by the User to FoodSafe for processing data not indispensable for rendering the platform service (e.g., the profile picture)

• Fulfilling relevant legal obligations

4. Data Forwarding and Storage

FoodSafe may forward the User’s Personal Data to third parties, such as auditors, legal service providers, accountants, or other persons rendering services to FoodSafe (e.g., a cloud service provider or food technologist). FoodSafe has undertaken efforts to ensure the confidentiality and security of Personal Data with these third parties.

The third parties to which FoodSafe forwards Users’ Personal Data may be located outside the European Economic Area where other personal data protection regulations might be effective. In such cases, FoodSafe guarantees the implementation of appropriate security measures. If the User wishes to receive a copy of such data, please notify FoodSafe accordingly.

FoodSafe has implemented necessary organizational, physical, and IT security measures to protect the data published on the platform, including Personal Data, from misuse, unauthorized access, disclosure, alteration, or destruction. Third parties have been informed that they may solely use the Users’ Personal Data for the purpose and to the extent specified by FoodSafe.

FoodSafe shall store the Personal Data for as long a period as prescribed by law but no longer than reasonably needed to fulfill the purposes for which the data were collected or processed. Among other things, the storage of Personal Data until the expiration of any potential claims by the User may be one such criterion.

FoodSafe implements reasonable measures to ensure that the Personal Data is accurate and reliable.

5. User's Rights Pertaining to Data Collection

The User has the following rights pertaining to data collection:

• To request access to the Personal Data about the User collected by FoodSafe and to request a copy of the Personal Data

• To request the correction, amendment, or deletion of the Personal Data if they are inaccurate or are not processed in accordance with effective requirements

• In cases established by law, to demand that FoodSafe restrict the collection, processing, or use of the Personal Data about the User

• In case of a violation of the User’s rights, to file a complaint with the Data Protection Inspectorate

6. Cookies

FoodSafe uses cookies and other tracking tools to enhance the user experience on the FoodSafe platform, ensuring high-quality service and user-friendly navigation.

Cookies are text files saved on the User’s computer, smartphone, or other devices.

Types of Cookies

By Time of Placement

• Temporary or Session Cookies: Expire when the User leaves the platform or closes the browser. These are used for certain functions of the platform to work (e.g., logging in).

• Permanent Cookies: Stored on the User’s device for a specified period and activated when the User visits the platform. Used to remember the User’s preferences on the FoodSafe platform (e.g., language preferences).

By Purpose

• Strictly Necessary Cookies: Essential for navigating the web page, using its functions, and rendering requested services. Without these cookies, services cannot be provided.

• Performance Cookies: Collect information about how visitors use the website (e.g., which pages are visited most often). This information is aggregated and anonymous, used only to improve website functionality.

• Functionality Cookies: Remember choices made by the User (e.g., user name, language) and provide enhanced, more personal features.

• Behaviourally Targeted Advertising and Messaging Cookies: Used to deliver adverts and messages relevant to the User and their interests. Also, used to limit the number of times the User sees an advertisement or message and help measure the effectiveness of campaigns.

Additional information about the use of cookies and instructions for disabling cookies is available on the webpage www.allaboutcookies.org.

7. Contact Information

If the User wishes to exercise any right established in section 5 of the Privacy Policy or receive additional information about the processing of their rights, please contact FoodSafe at:

FoodSafe Solutions Ltd
85 Great Portland Street, First Floor,
London, W1W 7LT
Email: support@myfoodsafe.co